Status

MESSAGE TYPE: COACSU
REFERENCE DIRECTORY: D.01B
EANCOM® SUBSET VERSION: 004

Definition

A Commercial Account Summary message enables the transmission of commercial data concerning payments made and outstanding items on an account over a period of time. The message may be exchanged by trading partners or may be sent by parties to their authorised agents (e.g. accountants).

Principles

A Commercial Account Summary may:

- refer to Invoices, Credit Notes, Debit Notes, or payments over a period of time.

- refer to only one commercial account, in one payment currency.

- be initiated at any time by a party, depending upon agreement between the parties involved.

- provide information on a commercial account over a period of time. When the message is used in this way both payments made and amounts outstanding may be detailed.

- be used to provide aged analysis details on payments made and, or, amounts outstanding over periods defined by the parties.

- be used as a reminder of payment due for the current accounting period.

- be used as a demand for payment and detail penalties for amounts outstanding from previous accounting periods.

- be used to help in the reconciliation of commercial accounts when detailing payments made.

- be used to summarise other forms of commercial data such as pro-forma invoices.

The Commercial Account Summary can also be used as a response to a previous Commercial Account Summary. In that way it may be:

- An acknowledgement of receipt and understanding of data.

- A confirmation of acceptance.

- A notification of non-acceptance of all or part of the message

- A COACSU response may refer to one or more outstanding items (e.g. Invoices).

- A COACSU may be responded to by one response message.