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Introduction
 
       
       
 
       
The aim of the brochure on hand is to offer documentation describing the exchange of purchase order response data between business partners.

The basis of this elaboration is the international standard EANCOM® 2002. The message type ORDRSP 009 is used to transmit relevant data. GEFEG.FX (Gefeg mbH, Berlin) was used as the documentation tool.

Please be aware to know that this booklet does not replace the complete specifications in the original chapters or other relevant instructions within the EANCOM® 2002 documentation. Instead, it deals with the description of segments, data elements and codes to be used for a specific task.

The current documentation has been produced by the GS1 Germany GmbH in Cologne. GS1 Germany assumes no liability for any damages incurring from the use of this documentation. This brochure or extracts thereof may only be published or forwarded to third parties with the express written consent of GS1 Germany, which holds copyright on this work.
 
       
       
 
       
       
 
       
Important note

To fulfill the requirements of directive 2003/58/EG, article 4, C058 has been opened in NAD segments identifying a message sender. If the place in the 5 DE 3124 is not sufficient, the following RFF segments can be used, qualified with DE 1153 = GN. DE 1154 has got a capacity of 70 digits. Only in those cases, when no RFF segment follows NAD, a RFF+GN can be used in the heading section of the message. Within the EDI recommendations of GS1 Germany this is only applicable for the messages REMADV and SLSFCT.



This brochure offers different ways to start

Introduction
"Introduction" contains a short description of the respective message.

BusinessTerms
"Business Terms", is a table which links directly to the sequence numbers of the segments.

Diagram
"Diagram", is a hierarchical graphic depiction of all used segments in the same sequence as they are defined in the EANCOM® message. However, every segment is shown only once, and it is therefore possible that the sequence numbering is interrupted.

Structure
"Structure", is a list of all used segments in the same sequence as they are defined in the EANCOM® message. In general, for each piece of information one single segment is provided. Exeptions may arrise when the the occurence of a segment is limited and can contain alternative information (e.g., segment BGM).

Segmentlayout
"Segmentlayout", an illustration that has been chosen to match the business terms (data from the inhouse application) with the elements from the EANCOM® syntax.

Codes
"Codes" contains a list of the codes used in the message.

Examples
"Examples", provides at least one message example with comments. Please note that, for technical reasons, the examples can contain component data element separators, which would otherwise be represented as data element separators in the original messages.

Print
"Print" opens the PDF documentation for the corresponding message.


Scope ORDRSP

The order response is used if prices are not available as catalogue data. This is also valid if the order is not changed or a “record dues delivery” is in progress. Due to fixed prices, the price on delivery may vary to the price on order.

Only trading goods are displayed in ORDRSP. Reading copies or merchandise products are not listed.


Message structure

Heading section
Specification of buyer an supplier, message date, number and number of the referenced purchase order.

Detail section
Specification of GTIN to identify goods and services, and amendments..

Summary section
Specification of totals of the message.


Further notes

The only segments and data elements required in the Purchase Order Response are those:

Marked in the branching diagram of the Purchase Order as mandatory, including the repetitions of NAD identifying the buyer and the supplier, etc.

Changing the previous instructions, adding clarification or any other terms, in the heading section or detail section. If segments below LIN are changed then all segments below LIN must be re-transmitted.

Any change requested by the supplier to a Purchase Order may be acknowledged by the buyer by transmitting a new Purchase Order or a Purchase Order Change Request. Agreement on exact procedures should be reached between trading partners and this agreement may be included in the interchange agreement.



REFERENCES IN THE MEDIA SECTOR


Supply of goods

The following references are used within the Media sectors to manage the supply of goods:


BGM segments are mandatory. RFF-Segments printed in bold are depending. They must be specified in the detail section as far as a default is not defined in the heading section.

In general the customer reference number (RFF+CR) is depending. If the order is generated by the supplier (agent order, VMI) this reference is replaced by the sellers reference number (RFF+SS). Only one reference number is indicated, either the customer reference number or the sellers reference number.


Appendix: Codelist "Media"

To be used used in conjunction with DE 3035 = 246 and DE 1131 = MEDIA.