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Introduction
  
       
       
 
       
The aim of the brochure on hand is to offer documentation describing the exchange of delivery data between business partners.

The basis of this elaboration is the international standard EANCOM® 2002. The message type DESADV 008 is used to transmit relevant data. GEFEG.FX (Gefeg mbH, Berlin) was used as the documentation tool.

Please be aware to know that this booklet does not replace the complete specifications in the original chapters or other relevant instructions within the EANCOM® 2002 documentation. Instead, it deals with the description of segments, data elements and codes to be used for a specific task.

The current documentation has been produced by the GS1 Germany GmbH in Cologne. GS1 Germany assumes no liability for any damages incurring from the use of this documentation. This brochure or extracts thereof may only be published or forwarded to third parties with the express written consent of GS1 Germany, which holds copyright on this work.
  
       
       
 
       
       
 
       
Important note
To fulfill the requirements of directive 2003/58/EG, article 4, C058 has been opened in NAD segments identifying a message sender. If the place in the 5 DE 3124 is not sufficient, the following RFF segments can be used, qualified with DE 1153 = GN. DE 1154 has got a capacity of 70 digits. Only in those cases, when no RFF segment follows NAD, a RFF+GN can be used in the heading section of the message. Within the EDI recommendations of GS! Germany this is only applicable for the messages REMADV and SLSFCT.
This brochure offers different ways to start
Introduction
"Introduction" contains a short description of the respective message.
BusinessTerms
"Business Terms", is a table which links directly to the sequence numbers of the segments.
Diagram
"Diagram", is a hierarchical graphic depiction of all used segments in the same sequence as they are defined in the EANCOM® message. However, every segment is shown only once, and it is therefore possible that the sequence numbering is interrupted.
Structure
"Structure", is a list of all used segments in the same sequence as they are defined in the EANCOM® message. In general, for each piece of information one single segment is provided. Exeptions may arrise when the the occurence of a segment is limited and can contain alternative information (e.g., segment BGM).
Segmentlayout
"Segmentlayout", an illustration that has been chosen to match the business terms (data from the inhouse application) with the elements from the EANCOM® syntax.
Codes
"Codes" contains a list of the codes used in the message.
Examples
"Examples", provides at least one message example with comments. Please note that, for technical reasons, the examples can contain component data element separators, which would otherwise be represented as data element separators in the original messages.
Print
"Print" opens the PDF documentation for the corresponding message.
Scope DESADV
The DESADV is used to announce a delivery. Only logistical information are displayed. Prices are no part of the DESADV.
The delivery note number and the despatch advice number should be identical.
Message structure
Heading section
Specification of buyer an supplier, message date and number.
Detail section
Specification of GTIN to identify goods and services and their quantity.
Summary section
The summary section is for syntactical reasons only.
REFERENCES IN THE BEVERAGE SECTOR
Notes to the despatch advise in the beverages industry
The despatch advise can be regarded in three parts: the heading section, detail section and summary section.

The heading section contains the document number, the date of creation, the order number (receiver) and the despatch note number.The following rule applies to DESADV document number and despatch note number: If the used systems enable the possibility the document numbers of the electronic DESADV and paper based despatch note should be identical. As not all inhouse systems support this possibility one RFF segment to indicate the despatch note number is mandatory.

Receiver, sender delivery location and in case of transhipment process the final receiver are identified by use of GLN. Additionally the exact creation date and the expected delivery date is indicated.

The unambiguous product identification and the delivery quantities are discribed in the detail section according the packaging hierarchy.

The summary section can contain control values for checking purposes in the inhouse system of the receiver.
Note to the deatil section of the documentation
Within the detail section it is possible to transmit SSCC to identify the consignment and/or consignment lines.

Additionally it is possible to describe the hierarchy of the consignment. Therefore the detail section is presented in two paragraphs:

1. Detail section - Presentation of the entire consignment
This detail section is mandatory in the message, (e.g., description of a pallet).

2. Detail section - Presentation if despatch unit(s)
This detail section can be used in the message, (e.g., description of consumer units within the cartons).


Additional detailed information can be found in chapter "6. ECR in der Getränkewirtschaft" of the ECR-Supply Side manual.
REFERENCES IN THE FOOD/NON_FOOD SECTOR AND DIY SECTOR
Note to the deatil section of the documentation
Within the detail section it is possible to transmit SSCC to identify the consignment and/or consignment lines.

Additionally it is possible to describe the hierarchy of the consignment. Therefore the detail section is presented in three paragraphs:

1. Detail section - Presentation of the entire consignment
This detail section is mandatory in the message, (e.g., description of a pallet).

2. Detail section - Presentation if despatch unit(s)
This detail section can be used in the message, (e.g., description of cartons placed on the pallet).

3. Detail section - Presentation of despatch unit(s)/article(s)
This detail section can be used in the message, (e.g., description of consumer units within the cartons).
Application scenarios of the DESADV message

Below different possibilities are illustrated on the use of the despatch advice message (DESADV). Please note especially the allocation of delivery - despatch advice and the allocation of delivery - transport means/units.

The despatch advice (DESADV) can have references to one or more purchase orders (ORDERS). If a consignment is split into multiple transport means/units more than one DESADV can have references to one ORDERS.
Basic principle
In general at least one DESADV should be sent per transport means/units, e.g., truck, container or swap trailer even if a consignment is allocated to multiple transport means/units.
Scenario 1: One despatch advice (DESADV) per order

One truck transports consignments of different suppliers. Each consignment of a supplier relates to one purchase order (ORDERS) and is adviced by one DESADV and will be followed by one commercial invoice (INVOIC).


Scenario 2: One despatch advice (DESADV) per supplier
One truck transports consignments of different suppliers. Only one DESADV is sent per supplier. Each of them has references to different purchase orders (ORDERS). Every DESADV will be followed by one commercial invoice (INVOIC) containing a reference to this DESADV.


Scenario 3: One despatch advice (DESADV) per truck
Initiated by one purchase order (ORDERS) different trucks transport one consignment of one supplier. For each truck a DESADV is sent, all referencing to one ORDERS. In the following procedure one commercial invoice (INVOIC) is generated per DESADV.


Sequence of the segment groups SG11 (PAC) and SG17 (LIN)
As the PAC and LIN group are on the same hierarchy level of the detail section different ways of interpretation are possible about the sequence of information relating the packages (PAC) and goods (LIN) in the DESADV.

If the detail section provides information about packages and the contained goods the related LIN group should follow immediately the PAC group. The PAC group should NOT be used to describe all packages first and than be followed by the LIN group describing all goods.

Example:


Indication of SSCC
In general the SSCC of the package is to be indicated within the PAC group. The PCI group below LIN primary provides information about the article. An example of the use is 17 = supplier's instructions followed by GIN containing a serial number, batch number, etc.

Description of the consignment hierarchy (CPS)
The following example describes a consignment containing of three pallets.

The first pallet contains 5 cartons marked with SSCC.

The second pallet describes a "sandwich pallet" separating single layers with a pallet. Each pallet of each layer is marked with SSCC. The creation of a hierarchy shows one pallet with multiple layers (pallets).

The third pallet contains only one type of article.

The CPS segment should describe all despatch units within the hierarchy that are marked with package identification (SSCC).
Example 1
One pallet contains 10 cartons marked with SSCC




Example 2
A consignment with sandwich pallets


The following example describes a DESADV containing one consignment to be send by a supplier identified by GLN 4005505000001. The buyer is identified by GLN 4300234000002 and the warehouse, where goods shall be delivered to by GLN 4306545000007.

The DESADV with reference number 3387 has been sent on 03.01.2003. Goods are described as a complete consignment of buyers ORDERS 4506102649. The consignment shall be delivered on 07.01.2003.

The DESADV describes a consignment consisting of 4 pallets, each uniquely identified by SSCC. All pallets are 800 mm x 1.200 mm standard pallets.

The first pallet is a sandwich pallet identified by SSCC 340055006337013062. It has 3 layers and 49 boxes. The first layer is identified by SSCC 340055007128841024 with 3 boxes containing a product with GTIN 400550073437. The second layer is identified by SSCC 340055007128855892 with 10 boxes containing a product with GTIN 405500073406. The third layer is identified by SSCC 340055007128841109 with 13 boxes containing a product with GTIN 400550072409 and 23 boxes containing a product with GTIN 4005500073802.

The second pallet is a homogene pallet identified by SSCC 340055007128841031 with 80 boxes containing a product with GTIN 4005500072904.

The third pallet is a homogene pallet identified by SSCC 340055007128869400 with 44 boxes containing a product with GTIN 400550073109.

The fourth pallet is a sandwich pallet identified by SSCC 340055000223707189. It has 3 layers and 52 boxes. The first layer is identified by SSCC 340055007128841109 with 4 boxes containing a product with GTIN 4005500073451. The second layer is identified by SSCC 340055005922028450 with 10 boxes containing a product with GTIN 405500073406. The third layer is identified by SSCC 340055007128855540 with 8 boxes containing a product with GTIN 8000270043228 and 30 boxes containing a product with GTIN 4005500333623.
UNH+1+DESADV:D:01B:UN:EAN008'
BGM+351+3387+9'
DTM+137:20030103:102'
DTM+2:20030107:102'
RFF+DQ:80683239'
RFF+ON:4506102649'
NAD+BY+4300234000002::9'
NAD+DP+4306545000007::9'
NAD+SU+4005505000001::9'
CPS+1'
PAC+4++201'
CPS+2+1'
PAC+1+:52+201'
MEA+PD+LAY+H87:3'
PCI+39'
GIN+AW+340055006337013062'
PAC+49+:50+CT'
CPS+3+2'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055007128841024'
PAC+3+:50+CT'
LIN+1++4005500073437:SRV'
QTY+12:3'
CPS+4+2'
PAC+1+:52+201'
PCI+39'
GIN+AW+ 340055007128855892'
PAC+10+:50+CT'
LIN+2++4005500073406:SRV'
QTY+12:10'
CPS+5+2'
PAC+1+:52+201'
PCI+39'
GIN+AW+ 340055007128841109'
PAC+36+:50+CT'
LIN+3++4005500072409:SRV'
QTY+12:13'
LIN+4++4005500073802:SRV'
QTY+12:23'
CPS+6+1'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055007128841031'
PAC+80+:50+CT'
LIN+5++4005500072904:SRV'
QTY+12:80'
CPS+7+1'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055007128869400'
PAC+44+:50+CT'
LIN+6++4005500073109:SRV'
QTY+12:44'
CPS+8+1'
PAC+1+:52+201'
MEA+PD+LAY+H87:3'
PCI+39'
GIN+AW+340055000223707189'
PAC+52+:50+CT'
CPS+9+8'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055007128841109'
PAC+4+:50+CT'
LIN+7++4005500073451:SRV'
QTY+12:4'
CPS+10+8'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055005922028450'
PAC+10+:50+CT'
LIN+8++4005500073406:SRV'
QTY+12:10'
CPS+11+8'
PAC+1+:52+201'
PCI+39'
GIN+AW+340055007128855540'
PAC+38+:50+CT'
LIN+9++8000270043228:SRV'
QTY+12:8'
LIN+10++4005500333623:SRV'
QTY+12:30'
UNT+83+1'
UNZ+1+1'
REFERENCES IN THE MEDIA SECTOR
Supply of goods
The following references are used within the Media sectors to manage the supply of goods:

BGM segments are mandatory. RFF-Segments printed in bold are depending. They must be specified in the detail section as far as a default is not defined in the heading section.

In general the customer reference number (RFF+CR) is depending. If the order is generated by the supplier (agent order, VMI) this reference is replaced by the sellers reference number (RFF+SS). Only one reference number is indicated, either the customer reference number or the sellers reference number.


Note to the deatil section of the documentation
Within the detail section it is possible to transmit SSCC to identify the consignment and/or consignment lines.

Additionally it is possible to describe the hierarchy of the consignment. Therefore the detail section is presented in two paragraphs:

1. Detail section - Presentation of the entire consignment
This detail section is mandatory in the message, (e.g., description of a pallet).

2. Detail section - Presentation if despatch unit(s)
This detail section can be used in the message, (e.g., description of the cartons on the pallet).
Appendix: Codelist "Media"
To be used used in conjunction with DE 3035 = 246 and DE 1131 = MEDIA.









Glossary
Order
A purchase order of a buyer basically leads to an order at the supplier (in EANCOM the purchase order corresponds to the order). The purchase order can be generated either by the buyer or in case of CRP by the supplier. It should correspond to an individual purchase order, i.e. a place of delivery and a delivery date should be specified.

Transportation
The transportation (physical movement of goods) by means of transport vessels from one place to another.

Means of transport
Is a unit of a means of transport (ship, plane, train, truck) for transporting goods or people.

Transport equipment / transport vessel
The unit in which goods are transported outside buildings by various means of transport: Trailer, swap body, semi-trailer, wagon, container, etc. Unlike the means of transport, the transport vessel does not have its own drive.

Cargo
Is the quantity of goods assembled and transported for one trip in/on a means of transport. The cargo may include one or more consignments.

Consignment
Quantity of goods which is taken over by a consignor at a dispatch point at the same time and transported and unloaded to a consignee at a receiving point and for a delivery date.

Delivery
A delivery is formed on the basis of orders or call-offs and can consist of one or more delivery units, which are transported from the sender of the goods (e.g. supplier, manufacturer) to the recipient of the goods (e.g. retail warehouse). In principle, a delivery can be distributed to different shipments, correspond to a shipment or be part of a shipment. However, in the context of this recommendation, the upper limit for a delivery should be a consignment, i.e. a delivery may correspond to a consignment or be part of a consignment. Delivery includes fulfillment or partial fulfillment of an order.

Shipping Unit
Physical, identifiable, unchangeable and traceable handling unit in the logistics chain. The identification is done via the NVE. This definition also applies to so-called sandwich pallets, which are treated as a handling unit in the logistics chain.

Loading equipment
Means of combining and securing goods to form a loading unit, e.g. pallet, container, mesh box.