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Comments/Dependency Notes |
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Total amount due including taxes. Used on summary level. |
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Amount to be paid in advance |
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Amount to be paid in advance. Used on summary level. |
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R |
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The GLN which identifies the buyer. |
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Buyers Commercial Registry |
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O |
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A number that identifies the Commercial Registry given by government reference. |
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Buyer’s article identification |
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O |
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Identity assigned to an article by the buyer. |
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R |
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Name and address of party in clear text to which merchandise is sold and/or a service provided. |
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Buyer’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Clear text description of invoiced product or service |
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R |
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Description in clear text of the item (goods or service) being invoiced. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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O |
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To specify the value of a control quantity. |
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O |
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To specify the value of a control quantity. |
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O |
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The ISO 3166 two alpha country code of the country where the goods were manufactured or produced. |
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Used only for export purposes |
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O |
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The ISO 3166 two alpha country code of the country where the goods were manufactured or produced. |
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Used only for export purposes |
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Date invoice summary list |
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O |
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Date of invoice summary list. |
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Date of commercial dispute number reference |
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D |
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Date of commercial dispute |
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Mandatory for credit notes |
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Date of commercial dispute number reference |
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D |
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Date of commercial dispute |
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Mandatory for credit notes |
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Date of delivery note reference |
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O |
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The date when a delivery note be referred to was issued. |
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Date of delivery note reference (line) |
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O |
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The date when a delivery note refered to at line level was issued. |
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This piece of information is used when the delivery of the goods required more than one delivery note, that is to say when more than one means of transport was used. |
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Date of despatch advice reference |
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O |
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The date when the despatch advice being referred to was issued. |
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Date of despatch advice reference (line) |
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O |
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The date when a despatch advice refered to at line level issued. |
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D |
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The date when the order being referred to was issued. |
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Date of order reference (line) |
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O |
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The date when the order being referred to at line item level was issued. |
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O |
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The date when the other reference being referred to was issued. |
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O |
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The date when the other reference being referred to was issued. |
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Date of previous invoice reference |
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D |
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Date of previous invoice reference. |
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Date of previous invoice reference (line) |
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D |
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Date of previous invoice reference. |
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O |
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The date when a receiving advice be referred to was issued. |
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Date of receiving advice line level |
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O |
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The date when a receiving advice be referred to was issued. |
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O |
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The date when a suppliers order be referred to was issued. |
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O |
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The quantity of articles or services which has been delivered to the delivery party. |
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Delivery date/time, actual |
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D |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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Delivery date/time, actual (line level) |
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D |
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Date/time on which the ordered goods or services were delivered or completed. |
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D |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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D |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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D |
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Date at which the goods left (or are planned to leave) the supplier (or shipper). |
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D |
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A quantity which is delivered to the delivery party but is not charged. Such a free goods quantity is an allowance. The free quantity is not included in the invoiced quantity. |
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O |
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e.g. for special purposes (legal or business process) |
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Free text permits to give reference to legal text |
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O |
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e.g. for special purposes (legal or business process) |
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In Germany this FTX segment provides information regarding the Summary section |
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GLN of the ultimate consumer |
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O |
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Identification of the ultimate consumer with GLN |
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Global Location Number (GLN) - Format n13 |
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GLN of the ultimate consumer (line) |
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O |
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Identification of the ultimate consumer with GLN |
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Global Location Number (GLN) - Format n13 |
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Identification of allowance or charge (bilaterally agreed) (line) |
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Identification of bilaterally agreed allowances or charges used on line level. |
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Identification of allowance or charge (coded) (line) |
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Coded description of the allowance or charge on line level. |
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Identification of ship from place |
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O |
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Identification of the party from where goods will be or have been shipped. |
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Global Location Number (GLN) - Format n13 |
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R |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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R |
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Date when the invoice is issued within the invoicing system. |
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O |
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The GLN which identifies the party who issued the invoice. Only used if the invoice issuer is another party than the supplier. |
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R |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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R |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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R |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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Format-CZ: an15 |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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R |
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Indication of the invoice type |
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R |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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O |
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The GLN which identifies the invoicee. |
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O |
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Period for which an invoice is issued (period of service or periodic invoice for a range of supplies) |
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O |
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ISBN = International Standard Book Number |
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O |
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ISBN = International Standard Serial Number |
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Line item net monetary amount |
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R |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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Local court for registration |
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R |
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Local court for registration |
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O |
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Lot /batch number of the article |
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Manufacturer's article number |
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O |
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Number assigned by manufacturer or seller to identify a product. |
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R |
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Indication of the function of the invoice, e.g. Original, Duplicate etc. |
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Monetary amount of allowance or charge (line) |
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O |
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This entity is used to specify any monetary discounts or charges on line level. |
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Name 1 of the ultimate consumer |
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O |
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Identification of the ultimate consumer by name |
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Name 1 of the ultimate consumer (line) |
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O |
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Identification of the ultimate consumer by name |
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Name 2 of the ultimate consumer |
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Identification of the ultimate consumer by name |
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Name 3 of the ultimate consumer |
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Identification of the ultimate consumer by name |
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Net Price/ price per unit |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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O |
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All Items concerned are not applicable for discount calculation |
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Not subject to discount (line) |
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D |
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The item concerned is not applicable for discount calculation. |
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Number of consumer units in the traded unit |
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O |
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The number of consumer units (package size of a product agreed between trading partners as the unit crossing the retail point of sale) in a traded unit to be ordered, delivered and invoiced. |
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This piece of information is used for price calculation purpose. |
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Ordering date (line level) |
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O |
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Document date of the orders |
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D |
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GLN of the party that ordered goods and/or services. |
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Ordering party GLN (line) |
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D |
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GLN of the party that ordered goods and/or services. |
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O |
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D |
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TAX rate applicable on line level when other than VAT. |
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Used to identify the means of payment, e.g. cheque, in cash to be used to pay the invoice. |
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O |
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Latest date on which funds should have reached the account receivable. |
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Percentage of allowance or charge (line) |
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O |
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This entity is used to specify any percentage discounts or charges on line level. |
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Place of ultimate consumer - name of a city (town, village) for adressing purposes. |
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Identification of the ultimate consumer by address |
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Postcode of ultimate consumer |
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Identification of the ultimate consumer by address |
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R |
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Prepaid amount. Used on summary level. |
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Primary identification in the absence of a GTIN |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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O |
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Number assigned by manufacturer or seller to identify the release of a product. |
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D |
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A promotional deal reference number. This number is assigned by a vendor to a special promotion activity. |
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Promotion deal number (line) |
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D |
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A promotional deal reference number. This number is assigned by a vendor to a special promotion activity. |
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Promotional variant number |
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O |
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Number identifying a promotional variant of a standard product. |
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O |
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An agreement reference number. |
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Format an15 |
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Used if there is more than one contract between business partners during the same period of time. |
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Reference to claim (commercial dispute) number |
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D |
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A claim reference number. A claim is a notification by the buyer to the supplier that the invoice is incorrect. |
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|
Reference to commercial dispute number
A reference number identifying a previously transmitted commercial dispute. |
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Reference to claim (commercial dispute) number (line) |
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D |
|
A claim reference number. A claim is a notification by the buyer to the supplier that the invoice is incorrect. |
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|
Reference to commercial dispute number
A reference number identifying a previously transmitted commercial dispute. |
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Reference to delivery note number |
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O |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to delivery note number (line) |
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O |
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A delivery note reference number. It applies at line item level. A delivery note is a paper document which comes with the goods. |
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Reference to despatch advice |
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O |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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Reference to despatch advice (line) |
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O |
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The despatch advice reference number. It applies at line item level. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice line item is the despatch advice on which the invoice line item is based. |
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Reference to invoice line number (line) |
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An invoice line reference number. The invoice being refered to is a previously sent invoice. |
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Reference to invoice number (line) |
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D |
|
An invoice reference number. The invoice being refered to is a previously sent invoice. |
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Reference to invoice summary list |
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R |
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Reference to the invoice summary list sent by the supplier. |
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Reference to order line number (line) |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number |
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D |
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Reference to order number (line) |
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O |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number of supplier (line) |
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O |
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The order reference number. It applies at line item level. The order number is assigned by the supplier. |
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Reference to other reference |
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O |
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This segment is used to reference to other reference (additional reference relating fees). |
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Reference to other reference (line) |
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O |
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This segment is used to reference to other reference (additional reference relating fees). |
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Reference to previous invoice number |
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D |
|
An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Reference to receiving advice |
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O |
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A receiving advice reference number. The number is assigned by the buyer. |
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Reference to receiving advice |
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O |
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A receiving advice reference number. The number is assigned by the buyer. |
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Restricted circulation variable measure number |
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O |
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A number assigned to identify a restricted circulation variable measure item. |
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D |
|
Small change rounding down or up amount. |
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O |
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Identification number of an item which distinguishes this specific item out of a number of identical items. |
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D |
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The GLN which identifies the store where goods are sent. |
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D |
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The GLN which identifies the store where goods are sent. |
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Street of ultimate consumer |
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Identification of the ultimate consumer by address |
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D |
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The item concerned is applicable for discount calculation. |
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O |
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Reference number assigned by supplier to a buyer's purchase order. |
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Supplier’s article number (additional identification) |
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O |
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Identity assigned to an article by the supplier of that article. |
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Supplier’s name and address |
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R |
|
The GLN which identifies the supplier. |
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Supplier’s name or company name |
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R |
|
Name of party in clear text which provides service(s) and/or manufactures or otherwise has possession of goods, and consigns or makes them available in trade. |
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D |
|
Indication of the tax due date
Date/time on which the supply of goods or of services was made or completed for tax purposes, or the date on which any payment on account (in advance of the issue of an invoice) was made, if ascertainable and if different from invoice issue date |
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|
The need to declare the date for tax purposes depends upon whether it is different from the invoice issue date - if not, then invoice issue date will be taken to be synonimous with the tax date and this entity will not need to be declared |
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Total duty/tax/fee amount per tax rate |
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R |
|
The total amount of all duty/tax/fee amounts due per tax rate for the current invoice document. |
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|
Total invoice amount including VAT |
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R |
|
The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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|
Total of all line item amounts |
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R |
|
Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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|
R |
|
The total amount which is used to calculate the VAT tax to be paid for the current invoice document. |
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|
|
If they are several tax rates in the invoice, the total VAT tax amount is the total of all VAT amounts per rate.
Use in UK: Total taxable amount - excluding payment discount amount |
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D |
|
The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charges applied to the unit price must be detailed. |
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R |
|
The total amount of VAT per VAT rate and VAT category. |
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R |
|
The actual VAT rate for items or services. |
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|
The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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|
