EANCOM message set Purchase order 1. Introduction Language select:

Preface

The aim of the brochure on hand is to offer documentation describing the exchange of purchase order data between business partners.

The basis of this elaboration is the international standard EANCOM^® 2002. The message type ORDERS 010 is used to transmit relevant data. GEFEG.FX (Gefeg mbH, Berlin) was used as the documentation tool.

Please be aware to know that this booklet does not replace the complete specifications in the original chapters or other relevant instructions within the EANCOM^® 2002 documentation. Instead, it deals with the description of segments, data elements and codes to be used for a specific task.

The current documentation has been produced by the GS1 Germany GmbH in Cologne. GS1 Germany assumes no liability for any damages incurring from the use of this documentation. This brochure or extracts thereof may only be published or forwarded to third parties with the express written consent of GS1 Germany, which holds copyright on this work.

GS1 Germany thanks all experts who contributed significantly to these guidelines with knowledge from their daily business.

Important note:

To fulfill the requirements of directive 2003/58/EG, article 4, C058 has been opened in NAD segments identifying a message sender. If the place in the 5 DE 3124 is not sufficient, the following RFF segments can be used, qualified with DE 1153 = GN. DE 1154 has got a capacity of 70 digits. Only in those cases, when no RFF segment follows NAD, a RFF+GN can be used in the heading section of the message. Within the EDI recommendations of GS! Germany this is only applicable for the messages REMADV and SLSFCT..

Conventions

This brochure offers different ways to start:

Section 2, "Business Terms", is a table which links directly to the sequence numbers of the segments.

Section 3, "Message Structure Chart", is a list of all used segments in the same sequence as they are defined in the EANCOM^® message. In general, for each piece of information one single segment is provided. Exeptions may arrise when the the occurence of a segment is limited and can contain alternative information (e.g., segment BGM).

Section 4, "Branching Diagram", is a hierarchical graphic depiction of all used segments in the same sequence as they are defined in the EANCOM^® message. However, every segment is shown only once, and it is therefore possible that the sequence numbering is interrupted.

Section 5, "Segments Description", is a brief summary of the use of each segment.

In Section 6, "Segments Layout", an illustration that has been chosen to match the business terms (data from the inhouse application) with the elements from the EANCOM^® syntax.

In Section 7, "EANCOM^® Segments Layout", the message is presented in a similar layout as in the EANCOM^® manual.

Note on sections 6 and 7:

An additional column (GER) to provide a German status has been added to the layouts. An entry indicates that the recommended status differs from the EANCOM^® status. If the recommended status is weaker than the EANCOM^® status, the data element (or, if only one term exists the entire segment) can be omitted.

In general, code names are presented in red; these must to be understood as restricted and should not be changed/modified without bilateral agreement with the partner. If codes are given as examples, they are represented in blue (e.g., measurements). In this case, all codes of the relevant code list can be used.

Section 8, "Example(s)", provides at least one message example with comments.

Please note that, for technical reasons, the examples can contain component data element separators, which would otherwise be represented as data element separators in the original messages.

The following conventions apply to this brochure:

Message structure

Heading section
Specification of buyer an supplier, message date and number.

Detail section
Specification of GTIN to identify goods and services, and quantity.

Summary section
Specification of totals of the message.

Annex

If textiles on standard clothes hangers should be ordered, the type numbers can be found on the following pages. (See SG 34 in segments layout).